Visa Information

Visa applications are currently subject to a greater degree of scrutiny than in the past. Many applicants may be required to appear in person for an interview as a part of the visa process. Applicants affected by these procedures are informed of the need for additional screening at the time they submit their application and are being advised to expect delays. Therefore, attendees should be advised to apply no later than 3 months prior to the conference.

IEEE's guidelines for providing visa letters are as follows:

Visa letters will only be issued to
  • People the committee knows
  • Speakers/Presenters
  • Committee members
  • Attendees who have paid their registration fee in full and are not from one of the countries embargoed by the U.S. Treasury Department's Office of Foreign Assets Control

Additional information can be found on the U.S. Department of State Bureau of Consular Affairs Visa Services Web Site -

To request a Visa Support Letter, please send an email to the General Chair Mats Heimdahl ( with the following information:
  • Name:
  • Email Address:
  • Conference Title:
  • Conference Dates:
  • Conference Location:
  • Are you an IEEE Member? Yes or No
  • If Yes, Your IEEE Member Number:
  • Are you a speaker/presenter? Yes or No
  • Name of session/paper you are speaking/presenting:
  • To what post office address should the letter be mailed?
    • Street:
    • City:
    • State/Province:
    • Postal Code:
    • Country: